Take catering seriously

PrepStation. Every kind of catering, from the first quote to the last stop.

Weddings, office lunches, senior meals, Sunday suppers.

PrepStation takes the order, quotes it, costs it, cooks it, packs it and delivers it, all on one record. Roux, your AI sous chef, does the clicking.

Try Live Demo
Watch Roux write a quote

No credit card · Publish menus you already run · Cancel anytime

Who it’s for

Whatever you cater, it runs on the same board.

One week across the kitchens we built PrepStation for. Senior meals, office drops, a three-day offsite, a Saturday wedding. Find the booking that looks like yours.

This week · July 13–19

Mon 13
Tue 14
Wed 15
Thu 16
Fri 17
Sat 18
Sun 19
Northside Bank offsite · Wed to Fri 86 lunches, 60 breakfasts, 70 lunches. One quote, one order number, three delivery stops. Multi-day on one order

Same recipes, same costing, same kitchen and delivery tools. Each kitchen turns on the apps it needs.

How it works

One order, from the first click to the last stop

Six steps, one record. Nobody retypes the event between sales, the kitchen and the driver, and Roux, your AI sous chef, can take any step off your plate.

01 Storefront and CRM

Clients order and quote on your own storefront

Your menus, your prices, your brand. Clients build multi-day carts, then pay or request a quote themselves, and the order lands in PrepStation. No marketplace, and nobody retypes an email.

Or ask Roux “Publish the winter menu to the webstore”

Online storefront CRM pipeline

RC

Riverside Catering

Downtown kitchen · Order by 2pm

Cart · 2
Delivery 480 S Spring St Sat 7:00 AM +1 more · 12:30 PM 86 guests Change order details
Staff favorite
Herb chicken lunch

Herb chicken lunch

$18.00

Herb chicken, grain salad, and seasonal vegetables.

Serves 1 Gluten-free Featured Customizable
Details Add
Grain bowl bar

Grain bowl bar

$16.50

Build-your-own grains, roasted vegetables, and sauces.

Min 12 Vegan option
Details Add
Executive sandwich tray

Executive sandwich tray

$86.00

Assorted premium sandwiches with house-made sides.

Serves 10
Details Add
Seasonal salad trio

Seasonal salad trio

$42.00

Three seasonal salads ready for a shared table.

Serves 8 GF
Details Add
Branded storefront facsimile aligned with the real browse, fulfillment, and item-card experience.

02 Sales orders and quotes

One quote for the whole event

Three days of meals stay on one sales order, with live plate cost and delivery fees on every line. The client accepts and pays from a link, and questions stay on the quote.

Or ask Roux “Quote 120 boxed lunches for Thursday”

Sales orders & quotes Delivery fees

SO202607-1187

Northside Bank · Jul 10, 2026

Quote

Customer

Northside Bank

Source

Website

Fulfillment

Delivery · Midtown

Service days

3 · Jul 15–17

  • Wed Jul 15 · 12:30 PM

    $1,677.00

  • Thu Jul 16 · 8:00 AM

    $910.00

  • Fri Jul 17 · 11:30 AM

    $1,365.00

  • Add another day

Herb chicken lunch package

GF roll-up · Grain salad · Chocolate tart

86 $19.50 None $1,677.00

Cost Summary

Subtotal
$3,952.00
Delivery Fees (3 trips)
$135.00
Total
$4,087.00
Est. Margin
$1,699.36 (43%)
Three service days from one storefront quote, each with its own time, menu, and subtotal.

03 Events, BEOs and floor plans

The BEO, floor plan and staff come from the order

Full-service events get a Banquet Event Order for the kitchen and the floor, a floor plan with every guest seated, and a staff schedule, all pulled from the same order.

Or ask Roux “Seat the Okafors together at table 4”

Banquet event orders Floor plans & seating

PrepStation · BEO

Floor plan · Terrace Ballroom

Sat Jul 18 · Banquet rounds · 56 × 36 ft

SO202607-0042

Riverside Holdings

86 seats · 86 guests

Stage Dance floor Bar Kitchen Door Head table Head table, seat 1: Felix Cole · Herb chicken C Head table, seat 2: Lucy Mendez · Seared salmon S Head table, seat 3: Ravi Silva · Herb chicken C Head table, seat 4: Tara Reyes · Seared salmon S Head table, seat 5: Diego Rossi · Mushroom risotto V Head table, seat 6: Mia Ellis · Herb chicken C 1 Table 1, seat 1: Mateo Nguyen · Herb chicken C Table 1, seat 2: Maya Park · Herb chicken C Table 1, seat 3: Omar Abbott · Seared salmon S Table 1, seat 4: Hannah Ahmed · Herb chicken C Table 1, seat 5: Caleb Lowe · Mushroom risotto V Table 1, seat 6: Leah Hughes · Herb chicken C Table 1, seat 7: Marcus Turner · Seared salmon S Table 1, seat 8: Priya Foster · Herb chicken C 2 Table 2, seat 1: Ruth Daniels · Herb chicken C Table 2, seat 2: Paul Daniels · Seared salmon S Table 2, seat 3: Victor Novak · Herb chicken C Table 2, seat 4: Sofia Castillo · Herb chicken C Table 2, seat 5: Owen Rivera · Seared salmon S Table 2, seat 6: Nora Quinn · Herb chicken C Table 2, seat 7: Jamal Murphy · Herb chicken C Table 2, seat 8: Ella Hart · Mushroom risotto V 3 Table 3, seat 1: Noah Kim · Herb chicken C Table 3, seat 2: Chloe Shah · Herb chicken C Table 3, seat 3: Theo Patel · Seared salmon S Table 3, seat 4: Iris Grant · Herb chicken C Table 3, seat 5: Andre Bennett · Herb chicken C Table 3, seat 6: Lena Cole · Seared salmon S Table 3, seat 7: Sam Mendez · Herb chicken C Table 3, seat 8: Zoe Silva · Seared salmon S 4 Table 4, seat 1: Amara Okafor · Herb chicken C Table 4, seat 2: Ben Okafor · Seared salmon S Table 4, seat 3: Dana Whitfield · Herb chicken C Table 4, seat 4: Kenji Watanabe · Mushroom risotto V Table 4, seat 5: Grace Lin · Seared salmon S Table 4, seat 6: Elliot Brooks · Herb chicken C Table 4, seat 7: Isabel Moreno · Seared salmon S Table 4, seat 8: Henry Alvarez · Herb chicken C 5 Table 5, seat 1: Wes Reyes · Seared salmon S Table 5, seat 2: Ava Rossi · Herb chicken C Table 5, seat 3: Felix Ellis · Herb chicken C Table 5, seat 4: Lucy Nguyen · Mushroom risotto V Table 5, seat 5: Ravi Park · Herb chicken C Table 5, seat 6: Tara Abbott · Herb chicken C Table 5, seat 7: Diego Ahmed · Seared salmon S Table 5, seat 8: Mia Lowe · Herb chicken C 6 Table 6, seat 1: Mateo Hughes · Herb chicken C Table 6, seat 2: Maya Turner · Herb chicken C Table 6, seat 3: Omar Foster · Seared salmon S Table 6, seat 4: Hannah Novak · Seared salmon S Table 6, seat 5: Caleb Castillo · Herb chicken C Table 6, seat 6: Leah Rivera · Mushroom risotto V Table 6, seat 7: Marcus Quinn · Herb chicken C Table 6, seat 8: Priya Murphy · Herb chicken C 7 Table 7, seat 1: Victor Hart · Herb chicken C Table 7, seat 2: Sofia Kim · Seared salmon S Table 7, seat 3: Owen Shah · Herb chicken C Table 7, seat 4: Nora Patel · Herb chicken C Table 7, seat 5: Jamal Grant · Seared salmon S Table 7, seat 6: Ella Bennett · Herb chicken C Table 7, seat 7: Noah Cole · Mushroom risotto V Table 7, seat 8: Chloe Mendez · Seared salmon S 8 Table 8, seat 1: Theo Silva · Herb chicken C Table 8, seat 2: Iris Reyes · Herb chicken C Table 8, seat 3: Andre Rossi · Mushroom risotto V Table 8, seat 4: Lena Ellis · Herb chicken C Table 8, seat 5: Sam Nguyen · Seared salmon S Table 8, seat 6: Zoe Park · Herb chicken C Table 8, seat 7: Wes Abbott · Seared salmon S Table 8, seat 8: Ava Ahmed · Herb chicken C 9 Table 9, seat 1: Felix Lowe · Seared salmon S Table 9, seat 2: Lucy Hughes · Herb chicken C Table 9, seat 3: Ravi Turner · Herb chicken C Table 9, seat 4: Tara Foster · Seared salmon S Table 9, seat 5: Diego Novak · Mushroom risotto V Table 9, seat 6: Mia Castillo · Herb chicken C Table 9, seat 7: Mateo Rivera · Herb chicken C Table 9, seat 8: Maya Quinn · Mushroom risotto V 10 Table 10, seat 1: Omar Murphy · Herb chicken C Table 10, seat 2: Hannah Hart · Seared salmon S Table 10, seat 3: Caleb Kim · Herb chicken C Table 10, seat 4: Leah Shah · Seared salmon S Table 10, seat 5: Marcus Patel · Herb chicken C Table 10, seat 6: Priya Grant · Mushroom risotto V Table 10, seat 7: Victor Bennett · Seared salmon S Table 10, seat 8: Sofia Cole · Herb chicken C
C Herb chicken 49 S Seared salmon 26 V Mushroom risotto 11 Allergy check 1

Table 4 · 8 guests · 4 C · 3 S · 1 V · 1 allergy check

Floor plan, plate counts by table, and a server sheet per table print on the BEO from the same order.

04 Recipes and purchasing

Know the margin before you say yes

Recipes cost themselves from vendor prices, yields and prep recipes, so the plate cost on the quote is the real one. When a vendor raises a price, every plate that uses it moves too.

Or ask Roux “Short ribs are $8.40 a pound now at Valley Produce”

Recipe costing Purchasing & vendors

Cost Analysis

Braised Short Rib · ingredient costs and recipe totals

Live cost

Total Cost

$148.80

Per Serving

$7.44

20 servings

Per Yield Unit

$0.47

20 servings yield

Ingredient Cost (Adj.)

Braised short rib

Preferred vendor

 $96.00

Red wine jus

Prep recipe

 $24.20

Herb polenta

Prep recipe

 $18.40

Seasonal vegetables

Preferred vendor

 $10.20
Cost Analysis mirrors the recipe page: total cost, per serving, per yield unit, and ingredient roll-up.

05 Production and labels

The kitchen cooks what sold

Confirmed orders roll up into one production list. Cook once in batches, pack by customer, and print the packing labels from the same order.

Or ask Roux “What do we still owe for Thursday?”

Meal production Labeling

Production Hub · Thursday, July 18

Customer packing and pooled batch production

Live demand

Orders

14

Pack cards

12

Batch items

4

Packing · by customer

Riverside Holdings

SO202607-0042 · 12:30

172 to pack

To pack

Northside HQ

SO202607-1184 · 7:00

48 to pack

Packing

Batch production

1/4 done

  • Herb chicken

    0/110 made

    110 portions

  • Grain salad

    18/60 made

    42 lb

  • Chocolate tart

    86/86 made

  • Fruit cups

    0/24 made

    24 each

Production Hub keeps customer packing separate from pooled batch production.

06 Delivery and payments

Every stop routed, every balance tracked

Each service day becomes a stop in Delivery Hub for your drivers, with DoorDash as backup when the fleet is full. Deposits, balances and invoices stay on the order until it's paid.

Or ask Roux “Give Marco the three Westside stops”

Delivery Hub Payments & AR

Delivery Hub

Thursday, July 18 · Downtown Kitchen

3 stops 1 delivered

Maya Chen

1/2 delivered

1

Northside HQ

SO202607-1184 · 1 item

7:00 AM

Maya Chen Delivered
2

Riverside Holdings

SO202607-0042 · 1 item

12:30 PM

Maya Chen Ready

DoorDash Drive

0/1 delivered

3

Harbor Law

SO202607-1179 · 1 item

1:00 PM

DoorDash Drive Assigned
Delivery Hub day workspace with driver lanes, ordered stops, order references, and delivery state.

Run a week in the demo kitchen

Take a storefront order from quote to delivery stop on sample catering data, and ask Roux to do it for you. No credit card.

Try Live Demo

Roux, your AI sous chef

Run catering by asking. Roux does the clicking.

Roux works inside Prep Station. Paste the client's message and he drafts the quote from your menu at your prices, split by day. Tell him a vendor raised a price and he shows what every plate costs now. Ask what's still owed for Thursday, or hand tomorrow's stops to a driver. He does the clicking, and nothing saves until you approve it.

Try asking Roux

  • “Quote lunch for 86 Wednesday and breakfast for 60 Thursday”
  • “Short ribs are $8.40 a pound now at Valley Produce”
  • “What do we still owe for Thursday?”
  • “Give Marco the three Westside stops”

Roux proposes, you approve. Nothing saves until you do, and he only works in the apps you have turned on.

Meet Roux, the AI sous chef

Roux New quote
Northside Bank's offsite: lunch for 86 on Wednesday the 15th, breakfast for 60 on Thursday, delivered to Midtown. 8 at breakfast are gluten free.

AI Tool

Using Sales Quote (drafting)

  • Read your menu and prices
  • Split into 2 service days
  • 52 regular, 8 gluten free at breakfast

Roux

Done. Lunch Wednesday and breakfast Thursday for Northside Bank, on one quote.

Quote · Northside Bank Draft

Wed, Jul 15 and Thu, Jul 16 · Delivery to Midtown

ItemQtyPriceTotal
Herb Chicken Lunch Package Wed · 12:30 PM 86 × $19.50 $1,677.00
Continental Breakfast Thu · 8:00 AM 52 × $12.50 $650.00
Gluten-Free Breakfast Box Thu · Gluten free 8 × $14.00 $112.00
Coffee Service Thu · Serves 12 5 × $32.00 $160.00
Subtotal $2,599.00

Changes waiting for your approval

  • Create quote for Northside Bank, 2 days, 4 lines Leave out
Waiting Approved, 1 change saved
Send the quote to Northside Bank What's our margin on it?
Type your message...
Catering kitchen team packing trays for online orders and delivery

Ops that keep the promise

Growth only sticks when the kitchen can keep up

The back office runs on the same record as the order, so a bigger week of online orders never lands back in a spreadsheet.

Pricing

Clear plans for serious kitchens

Kitchen covers costing, menus, and production. Catering adds the storefront, self-serve quotes, CRM, and payments. Operations brings purchasing, inventory, and multi-kitchen back office when you scale.

See pricing

Questions operators ask

Straight answers. No marketplace pitch.

What is PrepStation?

Catering software that runs the whole order on one record: a branded storefront and self-serve quotes, multi-day events, BEOs and floor plans, recipe costing, production, packing labels, delivery, and payments. It's built for caterers, restaurants, commissaries, and institutional kitchens, with Roux, an AI sous chef, built in.

Is the online storefront a marketplace?

No. Clients order on your branded storefront. You keep the customer relationship. DoorDash Drive is optional dispatch backup when your own fleet can’t cover a stop—not the storefront.

Does the storefront connect to the kitchen?

Yes. Published menus come from PrepStation. Paid or held online orders land as sales orders, then feed production, packing labels, BEOs, and Delivery Hub—no retyping the event.

Can clients self-serve quotes and multi-day orders?

Yes. Clients can request a quote or pay on your storefront. Multi-day events and multi-slot drops stay on one sales order instead of exploding into dozens of documents.

Who is it for?

Full-service and drop-off caterers, chefs, commissaries, multi-unit kitchens, senior centers, churches, and institutional foodservice. Pick a solution page that matches how you cook and sell.

Do I need a credit card for the live demo?

No. Explore the demo kitchen, cancel anytime, and upgrade when you’re ready.

How is this different from restaurant POS or generic kitchen software?

Those tools treat catering as an afterthought. PrepStation is the combination built for events, trays, routes, yields, BEOs, packing labels, self-serve quotes, and multi-day fulfillment—ops that actually grow catering money.

What is Roux?

Roux is the AI sous chef built into PrepStation. Tell him what you need the way you would tell your sous chef, like quoting 86 lunches for Wednesday, updating a vendor price, or giving tomorrow’s stops to a driver. He does the clicking, nothing saves until you approve it, and he only works in the apps you have turned on.

Can we start with costing and add the storefront later?

Yes. Kitchen covers recipe costing, menus, and production planning. Catering adds the storefront, CRM, quotes, payments, and delivery, and Operations layers on inventory, attendance, and multi-kitchen back office as you grow.

PrepStation

Take catering seriously.

Quotes, events, costing, kitchen, and delivery on one order, with Roux doing the clicking. Try it on sample data in the live demo.

Try Live Demo
See pricing

No credit card required · Cancel anytime